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5 Signs Your Accounting Practice Needs E-Signatures

By: Steve Stormoen / Tuesday, July 28, 2015


To service a new client, you have to wait for them to get onboarded. To file a client’s electronic tax return, you need them to sign Form 8879. How much more productive would your accounting firm be if you didn’t have to worry about this paperwork ever again?

For small accounting firms, resources are tight, profit margins are hard fought and larger competitors are always looming. If your firm is having any of these problems, here are five signs your accounting practice can benefit from e-signatures and help supercharge your growth.

1. You’ve got more important things to do than chase paper.

How many billable hours have you wasted wondering if the engagement letter got lost on your client’s desk? Sometimes those hours stretch to days or even weeks while your firm has to spend even more time nagging your client by phone and email.

The savings in time and money for electronic signatures over paper is immense. In the hours it takes to prepare, print and fax a contract — then wait for your client to return it — you could be well on your way to filing. In contrast, RightSignature customers report getting their documents signed in as few as six minutes.

RightSignature even sends automatic reminder emails to your clients, so once you’ve sent a document, you don’t have to worry about it again. These reminder emails all contain a secure link that lets your client fill out and sign your document from anywhere on any device, so you never have to worry about important forms getting lost on your client’s desk or in their inbox.

2. The number 8879 means something to you.

If you’re a tax accountant and you’ve heard of the Internet, you’re probably familiar with forms 8878 and 8879, which authorize you to prepare and file taxes electronically on behalf of clients. You may not have heard that, thanks to a recent IRS ruling, these forms can now be signed electronically as well.


8879 is a crucial link in creating an ultra-efficient, all-digital workflow, and electronic signature software is a necessary tool to get there. However, the IRS ruling on 8878 and 8879 also requires an additional form of identity verification known as knowledge-based authentication (KBA) for e-signatures. RightSignature offers a feature called Passcodes that fulfills this requirement and ensures your e-signatures are 100 percent compliant.

3. Your clients don’t live with you in your office.

Your clients are busy people with busy lives. Even though the latest audit is at the top of your to-do list, your client might not have the time to drive to your office sign the necessary authorization. If your client lives in a different city or even a different state, the problem is even worse. RightSignature e-signatures let you set up and send a document in minutes online to your clients no matter where they are. Steve Moss, CPA at Holden Moss, explains:
We do a lot of business all over the US, and we even have a growing number of international clients. We got started with RightSignature because we needed a way to be able to send documents, get them digitally signed, and returned to us in a way that would be really easy and quick."
RightSignature offers easy-to-use signing software that guides your clients so every document is filled out complete and without errors. If you’d like to get out of the office yourself, RightSignature mobile apps for iPhone, iPad, Android and Blackberry devices let you view, send and sign your documents anywhere, any time.

4. You’re wearing too many hats.

© Jorge Royan / http://www.royan.com.ar/ CC-BY-SA-3.0 via Wikimedia Commons

As a partner or sole proprietor of an accounting practice, you might be responsible for onboarding new clients, advertising, hiring staff and maintaining your office — and that’s before you service a single client. E-signatures help you reduce the number of hats you have to wear to keep your practice afloat. Too small for a dedicated HR employee on staff? Let RightSignature handle your employment paperwork. Ditto for signing leases or contracts for your office. Focus on your skills that make you the most money, and leave the paperwork to RightSignature.

5. You need to look like the big firms to play with the big firms.

When it comes to spending their money, your potential clients don’t want to take any chances. Maintaining a strong, professional image is the first, most important step in building trust with them, and nowhere is that image more important than in your signed, legally binding contracts. As an award-winning e-signature tool, RightSignature helps you look credible and established with clients. As ConnectCPA Partner Lior Zehtser says, “RightSignature really created a wow factor for our firm.”

RightSignature makes it easy for your clients to do business with you by handling all the messy transactions of a signed contract in one easy workflow. It’s the same professional-grade software used by top 100 firms, with plans affordable for even the smallest accounting practices. Try RightSignature for free today.

Cloud Storage and On Premise: Which is Best for Your Signed Documents?

By: Steve Stormoen / Thursday, June 18, 2015


The great debate on data storage continues to burn hot, with no signs of letting up. On one side are proponents of the cloud, and on the other are supporters of local “on-premise” storage. While there are good reasons to support either position, many experts agree that the final decision should be made on a case-by-case basis, depending on the type of data being stored.

For your most sensitive and secure contracts — the type of documents you use RightSignature to get signed — cloud storage is best. Here are three reasons why.

You want to focus on your core competency.

Does your business specialize in data security against cyberthreats? Or server maintenance and top-of-the-line IT support? If you’re betting on your business offering better security and uptime than top cloud providers, you’re making an incredible investment in information security that’s far outside the mission of what your business actually does.

Cloud storage lets storage experts handle your data storage, so your business can focus more on what you do best. It’s telling that even the CIA puts its trust in Amazon Web Services technology. RightSignature, for our commitment to data security, was recently named “Enterprise Ready”, the highest security rating by the Skyhigh CloudTrust program.

Even if you did manage to build the perfect on-premise machine, it might not matter because…

Access should not compromise security.

On-premise storage proponents argue that local storage makes your data more secure by limiting access — and potential vulnerabilities — coming from outside sources. But according to laws such as the E-SIGN Act that govern electronic signatures, a valid agreement signed with an e-signature must be provided to the signing party after the contract is signed.

For organizations using on-premise storage, this introduces a whole new area of risk. Either you allow your signer to access the document on your own storage solution and open up your own servers to access from outside your organization, or you trust the signers of every single document you send to maintain their own equally robust and secure data storage solutions to store your document, completely outside your control.

RightSignature keeps your documents in a permanent record in our robust cloud storage. Each document is accessible to both its sender and signer behind a secure, password-protected login and can be downloaded by either party as a PDF with a full signing certificate and audit log attached. This also protects your documents from cases where you and your signer might argue that two different versions of your document are valid: RightSignature cloud storage ensures there is only one master copy of any document.

The full data storage cost is large.

It’s tempting to look at at the monthly cost of a cloud storage solution and imagine that, with a significant investment in money upfront for local servers, you could save money over the life of your hardware. But have you factored in additional costs for bandwidth, replacement hardware, increased IT staff and even electricity?

This article from Beta News tallies the full costs of cloud and on-premise storage and finds a compelling advantage for cloud storage. While the author recommends that each business calculate its own True Cost of Ownership according to its storage needs and resources, the figures cited in the article are impressive.

Indeed, each business should do its own research and make its own determination. But at RightSignature, we offer cloud storage because we believe it is the best solution for your most sensitive signed documents.

Share Your Love for RightSignature Today on Product Hunt!

By: Steve Stormoen / Wednesday, June 10, 2015


Today only, RightSignature is featured on Product Hunt, a leading resource for technology fans to search, share, and explore new products and apps. If you’ve ever used RightSignature to get documents signed faster and make life easier for you and your signers, please consider taking a moment to vote for us on Product Hunt and help others find the same best-in-class e-signature software.

It only takes a second. Click here to go to Product Hunt and find RightSignature, then click the “Upvote” button next to our name. Thank you for helping more people find RightSignature!

I-Enroll Integration Announcement

By: Steve Stormoen / Wednesday, June 3, 2015


I-Enroll by Santech is a revelation for medical providers and Practice Administrators, making it easy to enroll new doctors, dentists, and vision providers with any insurance carrier or network, or re-credential providers periodically. For medical, dental, and vision practices of any size, I-Enroll lets you enroll any practitioner with any payer quickly and easily, without paper.

Before I-Enroll, managing your practice’s credentialing process required extensive knowledge of each provider’s requirements and an exhausting amount of paperwork. Replacing this frustrating, complicated process is I-Enroll, which consolidates all your medical practitioners into a single portal and makes it simple to gather each doctor’s information and automatically fill out these massive enrollment forms electronically.

To finish off this workflow, Santech has integrated with RightSignature to seamlessly fill out and send these insurance applications and get each document signed quickly and easily from the doctor with a legally binding electronic signature. Here’s how it works:


First, your organization’s Practice Administrator uses I-Enroll to access the entry for the doctor you want to enroll and selects a provider. They then click the “Send for Sign” button. I-Enroll automatically completes that provider’s enrollment form with the selected practitioner’s information, and sends the document to your practitioner with RightSignature.


Next, your doctor receives an email with a link to sign your enrollment form online using RightSignature’s award winning signing software. As soon as they are finished, a signed and completed copy of the enrollment form with a full signature certificate is returned to the Practice Administrator instantly and automatically within I-Enroll.


Neeraj K. Sharma, Chief Operating Officer of Santech, says:
I-Enroll simplifies the whole credentialing and re-credentialing application process for Practices and Providers. With this seamless integration with RightSignature, these applications are created and sent out for online signature with one click, with all the data pre-filled. We evaluated other e-signature partners and found RightSignature as best suited for their technology and flexibility to bring out this innovative solution.” 
For more information on this exciting new integration, learn more about I-Enroll on the Santech website.

Staffing Made Simple with RightSignature: A Case Study

By: Steve Stormoen / Thursday, May 28, 2015


Employer Advantage is a step beyond staffing. Based in Joplin, Mo., with clients in 42 states, it offers small businesses the advantages and efficiencies of a large corporation. Employer Advantage allows clients to spend time and resources on their core business function instead of administrative busy work or regulatory rules and compliance issues they don’t know or understand.

Always looking for the latest edge, Employer Advantage uses RightSignature electronic signatures to let its clients hire like a Fortune 500 firm. Steve Stormoen of RightSignature caught up with Debbie Cash, of Employer Advantage, to see how this forward-thinking company gets a leg up with RightSignature.

What is Employer Advantage? Tell us about your biggest success to date.

Debbie Cash: Employer Advantage is a Professional Employer Organization (PEO) that has been serving businesses since 1990. Our services include payroll, HR, benefits administration, risk management and payroll tax processing. We take over all these things for the client — it relieves the client from the administrative part of business and lets them focus doing what they love to do, and doing what they’re good at.

Today we have clients across the country, concentrated most strongly in the Midwest. Our biggest success, according to our President Lee Allphin, has been in educating some of the more conservative businesses and organizations in the Midwest about the value of our services. Once they experience the value, they give us a referral to other businesses who can use our services as well. Our marketing and our growth is built heavily around these referrals from other clients. Essentially, we succeed by doing our job well.

How do you use RightSignature? How has RightSignature helped contribute to your successes?

DC: For several years we have been using Citrix products and have been very happy with both the quality and how those products have helped us become more efficient, provide better client service and good security. The cost of the products has always been reasonable. When our CFO, Richard Scott, became aware of RightSignature and learned that it is a Citrix product, he asked us to try it. Not many of our clients are within a half hour driving distance and turnaround time of signed documents is very important.

To begin with we used RightSignature for documents like client service agreements and forms — documents that only go between us and our clients. RightSignature proved to be so easy to use that we decided to expand that to documents that our client’s employees need to sign as well. An employee in our Benefits Department was the first to use RightSignature for this purpose. Seeing how well it worked to get signed benefit documents, we have gone on to design Reusable Templates for new hire packets for small clients who only hire a few new employees per year. We are now testing that process and believe it is going to be a big help.

What role does technology play in your company? Do you use online software tools besides RightSignature?

DC: We like to say we bring world class tech to small and medium-sized businesses. We provide tools like electronic payments, direct deposit payroll, pay card payments — things they can’t do normally in their small business without a large fee. And after we bring all our services to our clients, we provide them with rich, hands-on data that they can use to create full reports to understand their business better.

We focus on technology solutions in part to help our clients do better business, but also to make business feasible for us. With clients in over 40 states all over the U.S., even the clients we’re close to might have locations in 3 or 4 other states. Tools like RightSignature let us take on clients on a national scale without having to travel to each business’s location and set up that new hire paperwork for them in person.

We’ve been using other online software products like GoToMeeting, GoToAssist and ShareFile for years now. GoToMeeting allows us to meet with clients and do trainings of our various tech offerings, like our timekeeping software. We use electronic timekeeping systems at client locations and this allows them to get us their payroll data electronically. If the employee or client have a specific problem using our website or timekeeping software, GoToAssist lets us dive right in and help them out. ShareFile allows us to send things securely back and forth with our clients that we wouldn’t trust to a normal email — sending an employee’s W-2, for example.

RightSignature Unveils New Passcodes Feature for Knowledge-Based Authentication for IRS Compliance

By: Steve Stormoen / Thursday, May 14, 2015

If you are an accountant, CPA or other professional filing forms with the IRS or other regulatory bodies which require having knowledge-based authentication (KBA) methods, RightSignature now offers an optional Passcodes feature for your documents. By enabling Passcodes, your recipients must enter a passcode you specify, such as the last four digits of the signer’s Social Security number, in order to access and sign the document and fulfill KBA standards.

Implementing Passcodes on your documents is easy. Once the feature is enabled on your account, you will see a new option on the Send a Document screen titled “Require Passcode to Sign.” Simply click the button to activate this option, then set the passcode question and the answer your signer will have to input.


Next, fill out and send your document as normal. Your recipient will receive an email with a link to sign your document — which means that before accessing your document, he or she will need to enter the document passcode you specified earlier.


Although adding KBA through the RightSignature Passcodes feature is important for regulatory compliance in many industries, our regular users already enjoy other award-winning security features we offer as standard practice. All documents sent with RightSignature include our password-protected login, biometric signature capture protection, tamper-proof audit log, and bank-level encryption and security. These measures have earned RightSignature the highest-available security rating from the Cloud Security Agency (CSA).

To learn how to enable the Passcodes feature on your account, contact RightSignature today.

RightSignature Thought Leader Profiled by PerfectForms

By: Steve Stormoen / Thursday, April 30, 2015

In an interview appearing on the PerfectForms blog, RightSignature Partner Relationship Manager John Gainor talks all about RightSignature. See what this thought leader has to say about cloud software strategy, the economics of e-signatures, and even the story of RightSignature, growing from a bootstrapped startup to a powerhouse backed by Citrix:
RightSignature was founded in 2008, and our founders built it as a tool they wanted to use themselves. They were shocked that there wasn’t any good tool out there to quickly and easily send the documents they used every day to get them signed online with a real, handwritten signature.

We’re a company built on innovation, and the biometric, hand-drawn signature was our first. RightSignature pioneered electronic signature technology with the first e-signatures that look like your actual written signature. This crucial detail makes our customer’s contracts look more like contracts, and helps them appear more professional and more trustworthy to their business prospects."
Read the full interview here.

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