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RightSignature Electronic Signature for Google Apps

By: Unknown / Monday, January 28, 2013

Our awesome integrations with Google Docs, Google Drive, and Gmail are among the most popular RightSignature add-ons, so we’re excited to announce even more Google goodness. Now, in addition to the current Google add-ons inside RightSignature, we have released a new RightSignature app for Google Apps that brings quick access to e-signatures inside your Google screens.

With the RightSignature app installed, sending your Google Docs for a legally binding signature with RightSignature is easier than ever. After the app is installed, click on the “More” link in your Google Drive navigation header bar, and RightSignature will be listed as a link in the menu at the top your screen.

Click the RightSignature link to open a RightSignature new document page, already logged into your RightSignature account – thanks to the magic of our Google Apps Single Sign-On (SSO). You’ll see a button to access your Google Documents listed within the “Choose a Document” options. From there, simply select and send a document like normal.

One-Time Setup

The RightSignature app is available to Google Apps administrators in the Google Apps Marketplace. Once your admin installs the RightSignature app for your company’s Google Apps environment, the app will be available for use by the whole team. This makes team-wide implementation of RightSignature practically effortless for the millions of businesses using Google’s cloud-based productivity tools.

The Right Way: IVF1 Conquers Infertility with Technology and Patient Service

By: Unknown / Wednesday, January 23, 2013

Our series “The Right Way” profiles RightSignature power users, revealing their success secrets and the technology tools they use every day.

Dr. Randy Morris is the physician in charge of IVF1, a groundbreaking center for reproductive and fertility medicine. IVF1 is best known for their expertise with a new treatment known as In-Vitro Maturation (IVM), and were the first practice in the U.S. to achieve a live birth using that treatment.

To maintain their status as a top-of-the line, pioneering practice for reproductive medicine, IVF1 constantly stays abreast of the latest technological developments in a field of medicine that is rapidly growing and changing, and uses that same drive and innovation to provide the best possible service towards their patients, as well. RightSignature’s Steve Stormoen caught up with Dr. Morris to talk about IVF1, their successes, and the role of emerging technology in medical care and service.

What’s the story behind IVF1? What drew you to this line of work?

RM: IVF1 is an advanced reproductive treatment center. We treat patients who have infertility, recurrent miscarriage, and certain other types of reproductive endocrine problems. We were established in 1999, and I am the physician in charge of the practice—I’m a board certified reproductive endocrinologist with 20 years of experience. We’re in Illinois, with three locations: Chicago, Naperville, and Plainfield. We treat thousands of patients each year—most of them for infertility, but also for the other services I mentioned.

We like to pride ourselves on always staying a few steps ahead of the competition. We want to make sure we have the best possible customer service, for example, as well as our ability to implement new technology. We’re constantly innovating in order to do this, so we can always be sure we’re providing the best possible care to our patients, and the best, most advanced medical care available today.

One of those innovations is in our consent form process. As I mentioned above, we offer many different types of treatments, and all of them require filling out consent forms. That used to entail bringing the patient into the office, having them read through consent form, and answering questions, sign it. And since our medicine involves fertility treatments, we often need both partners, with their various schedules, to make a trip to our office together.

Now, that worked fine in the past, but it was also very time consuming for myself and the staff. Not to mention inconvenient for the patients, who might not even live in the area, and would have had to make a special trip to do that. It was this problem that led us to RightSignature.

As for what led me to this line of work, well, it happened pretty organically. After testing out different fields in Medical school, I ended up subspecializing in high-risk obstetrics and reproductive endocrinology. I enjoyed the opportunity to use advanced technology, the constant innovation in the field, and the variety—in reproductive medicine, I can do a little bit of surgery, some consultation, and some intellectual review as well. Finally, I just enjoyed working with the patient population in reproductive medicine—often young families, and people looking to start families.

What is one thing all people should know about In-Vitro Fertilization (IVF) medicine?

RS: The main thing people should know is that infertility is much more common than people realize. 1 in every 7 couples will have trouble achieving pregnancy. IVF treatment is not the only possibility for these couples, but it is the most successful. IVF treatment offers highest probability of pregnancy, as well as the highest probability of a successful pregnancy that’s carried to term. All told, there have now been over 5 million babies born worldwide from In-Vitro Fertilization, so it’s a very common treatment as well.

That said, there’s no right or wrong approach to reproductive medicine, and there are quite a few options, these days. Some patients start out more conservative, others more aggressive—it’s simply a matter of choice.

You said you use technology to stay a step ahead. How does RightSignature help, and which other online tools you use?

Well, like I said before, we use RightSignature as an alternative for your standard, old-style paper consent forms. We thought that was something we could easily improve to make our practice better, so we started looking to do that through the internet.

Now, you can email forms, but turns out to not be a good method. For starters, you can’t verify who is signing the document, and that verification is very important to us. When we stumbled across RightSignature, it seemed to offer everything we needed—we could upload Word documents, PDF forms, all sorts of different files, and then adapt them to RightSignature and put our necessary fields in.

RightSignature provides other things, too, besides just signing names: the ability to add checkboxes and text fields, for example. Not only that, we could put easy instructions right there on the form, and it opens up an avenue for clear communication with the signers. This is especially true for our out of town and out of country patients. They love it. With RightSignature, we can go ahead make sure all the paperwork was done correctly ahead of time. It turned out to be a perfect remedy—exactly what we were looking for.

As for other tech tools, we use PracticeHwy to create an electronic medical record for all our patients. Each patient gets a personal login into their patient portal through our website. From there, they can fill out their medical history questionnaire online, and we can go ahead and refer to that ahead of time to prepare for them, rather than pull it up in the moment in our office. The patients can also use it to see their lab results, follow treatments, and so on. This is something many practices are starting to incorporate, and we’ve been using one for several years now. It helps us out quite a bit, because we don’t have to worry about getting patients on the phone for every little thing.

What has been your practice’s biggest success, and how did you get there?

There’s a little known technique that we practice for implementing in-vitro fertilization without also using fertility medicine, which some women cannot use. This treatment is called IVM, which stands for In-Vitro Maturation, and instead of stimulating the ovaries to produce eggs, it allows these eggs to mature in-vitro instead. We didn’t invent IVM, but we were the first practice to use it in the US to get a live birth. This got us on the CBS Early Show, and we received a lot of media attention—I’d say it’s definitely the one thing that we’re most well known for.

How do you see technology impacting the medical field in the next 5 years?

We are in the midst of a revolution in our understanding of and ability to test for genetics. As you can imagine, this is especially important in reproductive medicine.

Humans are, on the whole, inefficient reproducers. When we reproduce, the majority of embryos we humans make are actually abnormal. We are supposed to have 23 pairs of chromosomes, but often you will find embryos with too many or too few, which in most cases do not implant and are rejected by the uterus. The ability to assess the normality of embryos is something that’s we in reproductive medicine have desired for a long time, because it can lead to a much higher success rate. Five years ago we had a system called FISH, which allowed us to take a look at 7 or 8 chromosomes, but a number of large studies showed that FISH wasn’t really improving our odds to help couples have a live-born babies.

Today we have microarrays instead. Microarrays are like entire little laboratories on a computer chip: they can take a cell sample and analyze it with computer algorithms to record all sorts of data. Microarrays represent a potential for a revolution in the performance of IVF because they give us the ability to look at all 23 pairs of chromosomes in a relatively short period of time. The data that is emerging right now suggests that there are many, many abnormal embryos produced in any couple’s reproductive life. By selecting for fully matching embryos, you can greatly improve the chances of implantation and pregnancy, as well as reduce miscarriage.

This has been called the second wave of genetic revolution, and it has all taken place in just the last 2 years or so.

RightSignature + Nutshell: Managing Sales from Leads Through Contract Signing

By: Unknown / Tuesday, January 15, 2013

Nutshell represents a new breed of Customer Relationship Management (CRM) software, with a fluid user experience standing front and center. Nutshell allows users to track potential sales from the initial contact to the deal close on any web browser or mobile device – then goes the extra mile for true portability and personability. Nutshell’s innovative feature list includes voice and video updates so your team can log immediate reactions from in-person meetings with their leads, as well as a local weather forecast and twitter feed for each contact, making relationship-building social conversation effortless.

With the new Nutshell-RightSignature integration, you can now nurture those leads all the way to a legally signed online contract without ever having to leave your web browser.

Andy Fowler of Nutshell says:
RightSignature is the 21st century way to get documents signed online, and Nutshell is the modern CRM. Our customers across a huge range of businesses use Nutshell to manage sales processes, all of which need a signed contract to seal the deal. We love how RightSignature extends Nutshell’s user experience all the way to contract signing, and we’re excited to bring this integration to our users.”

RightSignature inside Nutshell

With the integration installed, a RightSignature button will appear in Nutshell for each of your leads, accounts, and contacts. Simply click this button to jump to your RightSignature dashboard, pre-filtered to show the documents sent to that particular person for signature.

Nutshell inside RightSignature

Additionally, your Nutshell contacts will be available directly within RightSignature for easy document sending. Just follow these easy steps:

  1. Login to RightSignature and install the new Nutshell add-on.
  2. Click “Send a Document” and select the document you want to get signed.
  3. Under “People Involved”, begin typing the name of one of your Nutshell contacts into the Signer or CC fields. RightSignature will recognize and automatically suggest your Nutshell contacts. Select that contact from the menu below and their name and email address will auto-complete.
  4. Click Send, and RightSignature will send your contact the document to sign online – without any paper, printing, faxing, or scanning necessary.

Permission Slip Template

By: Unknown / Monday, January 14, 2013

Permission slips are documents a parent or guardian must sign for their child to give their permission for an activity such as a field trip or day care function. They are also an unexpected but popular document for RightSignature users.

Permission slip forms present a unique problem as paper documents: usually, these slips travel to and from the adult signer via their child, who is likely to lose the precious piece of paper. Some parents work nights and odd hours, or have another reason for not being available to sign a piece of paper in a timely manner. Or if the child is crafty and slightly unscrupulous, as was this author as a young lad, they might even attempt to forge their parent’s signature.

These problems can be easily solved with digital signature software, however. Using RightSignature, a teacher, daycare provider, or other activity leader can send a permission slip for field trips directly to the signing parents or guardians online. That adult can then sign the document using any computer, tablet, or smartphone, and return the signed copy immediately to the document sender. Read on for a permission slip example, and learn how RightSignature can help you send the best permission slips around.

Most Important Clauses to Include

  • Description of Activity and Permission. The first part of a permission slip form is a description of the activity and the type of permission needed, as well as the name of the attendee receiving this permission.
  • Waiver of Liability. Next, a waiver of liability section is necessary, as it releases the specified adult from any legal liability in the event of a lawsuit. It is for this reason that it can become important to ensure that the signature on a permission slip is fully legally binding, such as those provided by RightSignature. To learn more about on how RightSignature is used to send waivers of liability in a slightly more extreme situation, see our interview with Wicked Wingsuits founder Simon Repton.
  • Medical Treatment Release. Finally, a permission slip for field trips often includes a section for medical release. In case of emergency, this form allows the child to receive medical treatment under the guidance of the adult to whom the permission slip specifies.

Electronically Sign a Permission Slip Sample Template

Permission Slip Template using RightSignature

To build your own permission slip template, try borrowing relevant clauses from a variety of publicly available templates. Be sure to include the sections above, as necessary. For inspiration, you may want to reference the permission slip examples hosted by Education World, the Education department at Cal State Northridge, and the American Forum for Global Education.

Once you’ve finalized your permission slip template, create a Reusable Template in RightSignature. Then, you’ll be able to send the same document as many times as needed. Your recipients will receive a link in their email to open your permission slip, where they will be guided step-by-step with instructions to ensure they fill out and sign the form correctly. Once they do, it is automatically returned to you.

Another option, however, is to use RightSignature to create an Online Form, such as this permission slip template, out of your permission slip. With an Online Form, you only need to create the document once: after that, you simply email the link to each adult who needs to sign the document, or embed the form on a website.

However you choose to create your permission slip, RightSignature electronic signatures are the perfect tool to help you build the perfect permission slip form. Try it for free today at http://rightsignature.com.

Disclaimer: This was not written by an attorney and does not constitute legal advice. If you have any questions about the legality of your permission slip, please consult your attorney.

New Feature: Google Single Sign-On

By: Unknown / Thursday, January 10, 2013

Whether you’re collaborating on a Google Doc, checking your mail through Google Apps or Gmail, or using Google Analytics to evaluate your sites and ads, Google’s services have quietly become an essential part of the modern work day.

We’re excited to announce easy Single Sign-On (SSO) to enable users to log in to RightSignature using their Google credentials. Now, whenever you access RightSignature, you’ll see a new button on the bottom of the Login screen giving you the option to sign in using Google.

If you’re already logged into your Google account (using the same email address as your RightSignature account), clicking the “sign in using Google” button will log you into your RightSignature dashboard.

If you don’t already have a RightSignature account, you will be taken to the RightSignature new account signup page with your personal information from your Google account automatically filled in.

Note that you may be directed to enable Third Party Single Sign-On in both your Google and RightSignature account settings. In RightSignature, log in to your RightSignature account and go to your Settings. At the bottom of the page, under “Advanced Settings,” check the checkbox for Enable Third Party Single Sign-On to allow this feature.


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